Lodging

Lodging Choice information

Overnight Lodging

The festival offers 7 different lodging choices, each with their own minimum number of nights stay, depending which festival week a music group wishes to attend.  To initially learn more about each of the 7 lodging choices the festival offers, please view: Overnight Lodging Choices and Descriptions  from our website.

To view more detailed information about each of lodging choices, scroll to the last section of this page to view.

To view the minimum number of nights at each location and festival week, please view our 2022 pricing page from our website.

Call and speak with a festival staff member about the lodging choices you are considering, to provide additional aspects of each lodging choice based on your group’s desires.  The festival staff can determine whether there is still availability during the week you wish to attend, and even temporarily pencil your group in if you plan to register soon, before other groups request the same.

Information about Overnight Lodging, used most often after a group has registered to attend, and prior to attending the festival.

Trip Info report. In December, the festival will provide instructions for registered group directors to gain access to WPSMF Online, a web portal used to input and view information about your group.  Here, a group will be able to view their Trip Info report, showing all the trip/festival information specific to their group.  Within this report, a group director will be able to view the following:

  • Lodging Facility Name, Location, Address and Contact Information. A group’s assigned lodging facility, its address and contact information can be found within the Overnight Lodging section of the report.
  • Front Desk information. The report will give the check-in and check-out times and location we have for your group. A group director should review these to make sure these work with their planned itinerary.  Some groups will have lodging facilities with: a check-in area at the actual lodging facility, a check-in area within a central building to the whole lodging complex, or a check-in area located at a different location and address entirely.  This information will be provided within your report.
  • Lodging Notes. Please refer to any lodging notes located within the report’s overnight lodging section.  There may be important messages listed for special instruction with your lodging.

Lodging Check-In Procedures

Upon your arrival at your check-in location- please have one or two persons go to the designated check-in area to pay the Damage Deposit (see below section for details), provide your Lodging Damage Deposit and Statement of Responsibility Form (see below section) and pick-up unit/rooms keys or door codes for your group.  It is recommended that the remainder of the group stay in the bus/vehicles.  Unloading of baggage and equipment wait until the check-in procedure is completed!

Please be considerate of other lodging guests during check-in and loading luggage into rooms.

  • If you group has unloaded all their luggage, is there space for other guests to maneuver through persons and luggage when passing through the entrance, lobby and elevators?

If your group is arriving between 9:00 pm and 7:00 am, other guests may be sleeping.  Please instruct your group members to use whisper voices in the common areas/hallways and avoid letting doors slam shut.

Damage Deposit & Statement of Responsibility Form

  • Each WPSMF group must place/pay this damage deposit during their overnight lodging check-in. Do not confuse this required damage deposit with your registration deposit you made when registering, as they are completely different deposits.  This damage deposit has not or will not be paid by the festival in advance, or afterwards.  It must be made by the group, at the time of lodging check-in.
  • The amount of this deposit is $10 per person, up to a $500.00 maximum damage deposit.
  • The deposit must be made by credit card!  Plan to have a credit card with you during check-in. Some facilities may only gather the card information without processing the deposit, while other facilities may process the deposit.
  • Click to open a Lodging Damage Deposit & Statement of Responsibility Formused at lodging check-in . This form must be printed and brought with you to Winter Park. The form has a responsibility statement that requires a signature of the group director or trip organizer to be signed and submitted to the lodging provider at check in. Every group director should read and understand the form’s Statement of Responsibility that will signed and provided to the lodging provider.

Lodging Unit Inspections

Upon your arrival into condos, lodge rooms or cabins, damage inspections should be performed by directors, adults and/or students.  Any damages should be reported immediately to the management.  This will protect your group from potentially being charged for pre–existing damages in your rooms/units.  The festival requests that all group directors ask their students to please be considerate toward the condition in which they leave their room/unit.  Lodging facilities not only praise the discipline of our festival attendees, but also the cleanliness and lack of damage caused by them historically.  If rooms/units are left extremely messy or dirty, the management company has the right to charge an additional cost for overtime maid service.  These charges would be deducted from your damage deposit or billed to your group directly by the lodging provider.

Groups staying at any Winter Park Resort lodging locations must complete a specific inspection checklist form, provided at check-in, and returned to the front desk within one hour after check-in.

Additional Lodging Charges

While the festival requests each lodging facility to eliminate any opportunity for guests to incur charges for additionally charged amenities/services (such as phone charges, movies, room service and food/beverage purchases), each group is responsible for any additional charges that any of its members may incur.  Be sure to contact management if uncertain.

 Overnight Lodging Behavior

The festival staff assumes that each attending group has its own student conduct and consequence policies and will not attempt to furnish a list of rules for student behavior.  However, we want our festival reputation to continue as hosting the best-behaved student guests, which allows us to utilize lodging facilities and home owner condos year after year.  Just a quick reminder of things to think about as a director or trip organizer when establishing hotel behavior policies.  The festival’s and the lodging provider’s primary concerns surround the possible disturbance toward other hotel guests.  Please think about how your students engage in the public hallways, unusually high noise level they may be creating for other guests in hallways and rooms, slamming of doors, playing instruments in the facility, singing loudly in rooms or hallways, running in the building, causing unnecessary elevator congestion, in house prank calls, activating fire alarms and any other behavior causing a less than enjoyable visit for other guests.  We know that you and your other chaperones will do the very best you can to avoid any complaints toward your students.

Whenever a group wishes to have everyone meet at one location, and your group is a size that would completely fill a lobby space, or obstruct a facility entrance, or creates high noise levels- PLEASE move to a location (even outside) that keeps other guests from being able to not access their condos/rooms in any way, or disrupts other guests!

Rooming Assignments & Empty Bed Space Charges

  • The room assignments will be prepared based on the male student, female student, director(s), adult, and any applicable bus driver counts provided.
  • Within the the Overnight Lodging section in the TRIP INFO report, a complete room assignment detail will be listed with all condos/rooms/cabins assigned.  The empty bed space charges will be shown for each unit.  You will have the opportunity to request any changes necessary prior to the Final Payment Due Date.
  • Obviously, a group’s attendance numbers could change prior to the First ½ Payment Due Date and the Final Payment Due Date, the same dates with attendance count deadlines.  Therefore, the initial rooming assignments could change when a group makes an attendance count change.  Please review your group’s Final rooming assignments for accuracy when completing the rooming list online.  Please check to make certain that every group member, festival participant and applicable bus driver(s) are assigned in a room/unit.  If any changes are necessary- please contact the festival office immediately.

How Empty Bed Space Charges are calculated

  • Groups staying at Beavers Village Condominiums, Winter Park Mountain Lodge, or Snow Mountain Ranch Lodge Rooms are allowed unused bed spaces in ONE room/unit with Male Students and ONE room/unit with Female Students without charge.
  • Groups staying in Snow Mountain Ranch Cabins have must pay for a minimum number of bed spaces for each cabin.
  • Groups staying at Winter Park Ski Resort condos, (Zephyr Mountain Lodge, Founders Point, Frasier Crossing and The Vintage) will pay for all empty bed spaces for both students and adults units.
  • Condominium units, lodge rooms and mountain cabins have various occupancies (or bed spaces) and various empty bed space prices.  These empty bed spaces can be viewed within your Trip Info report, and the empty bed space charges can be viewed on your Billing Invoice.

Rooming List

The director, or another person assigned as an administrator within WPSMF Online, will create a rooming list under the ROOMING LIST menu tab that corresponds with the rooming assignments the festival has prepared.  This person completing the rooming list will simply select from the list of available names for each lodging unit space.  If the festival’s rooming assignments are incorrect, or need to be changed for your group, you must contact the festival office and get your room assignment corrected.  We will then reload the rooming list template for you to complete.

Planning for Meals at Your Lodging

Winter Park Mountain Lodge Meals

All guests staying in Winter Park Mountain Lodge can receive one complimentary “grab and go” breakfast bag each morning during their stay. This bag will contain a breakfast burrito, along with a piece of fruit in each bag.  Groups can purchase a fixed menu dinner during your stay’s evenings for an additional price through the festival office. 

Dinner $ TBD and includes tax

Meal Serving Times:

Dinner…………………TBD

 

Grocery Stores for group meals in Cabins and Condos

If grocery shopping is needed for your group’s own meal preparations, please refer to the map “Map to Performance Site” or the Overnight Lodging facility map within WPSMF Ski Locker.  These maps show the two large local grocery stores in the Winter Park area.  Free Ski Shuttle Buses will only provide transportation to the Safeway located in Fraser (just north of Winter Park).

Maps to Overnight Lodging

A map of all Overnight Lodging Facilities is located within WPSMF Ski Locker. Take a printed copy with you to Winter Park, or take a picture and view on your mobile device, or open it with your internet browser.

If your group is staying overnight at the resort, but will be arriving at the resort to recreate, prior to the 4:00 pm earliest check-in time, you must arrive at the Vintage Hotel parking to meet our staff, for bus unload and parking.  Use this  map/instructions: Parking at the Winter Park Resort Map and Festival Staff 1st Meet Location at the Winter Park Resort Map

If your group is staying overnight at the Winter Park Resort, and has arranged with the festival to check-in the previous day, or before your 1st day of recreation, use this map/instructions: Charter Bus Arrival for Groups Staying Overnight at Winter Park Ski Resort 

Detailed Info for Each Lodging Option

Much of the below lodging choice information was within our website.  However, we have included other additional details that may prove helpful to you!

Snow Mountain Ranch Lodge Rooms

  • Snow Mountain Ranch is located 12 miles from Winter Park Ski Resort
  • Each group’s Trip Info report (on WPSMF Online for directors) has overnight lodging facility address, contact info, earliest check-in time, latest checkout times, and front desk location.
  • Lodge rooms sleep 6 with 3 different buildings, each with different bed configurations:
  1. 2 queen beds + pull out sofa@ Indian Peaks Lodge rooms
  2. 2 queen beds + bunk bed@ Aspenbrook Lodge rooms
  3. 2 bunk beds + queen bed@ Silversage Lodge rooms

Each room has its own private bath and WIFI. This is a more budget friendly choice IF your group’s chaperones can share rooms with students, or other chaperones.

  • Lodge rooms are like hotel room (without kitchens) with indoor corridors from lobby.
  • The festival’s Per Person Festival Package price is based on maximum room occupancies. Empty bed space charge per space per night may apply for rooms filled with less than maximum occupancy, except for one male student and one female student lodge room.
  • Enjoy the amenities of Snow Mountain- huge rec center (court games, skating, wall climbing and more), indoor Olympic sized pool, laundry vending, onsite ski rentals and more!  These are located within walking distance to all lodge rooms.  During or after your check-in, request a calendar or agenda from the front desk with that week’s planned activities throughout Snow Mountain Ranch and the rec center.  Share with your students afterwards.
  • Optional “All You Can Eat” buffet meals can be purchased for an additional cost.  Directors choose which meals on specific days when ordering.  Meals are not included within the festival packages.  Meals for groups need to be ordered through festival office by Last Payment Due Date. Individuals or bus drivers can purchase meals when entering for same cost.
    • Breakfast $11.00per person per meal + tax. Served between 6:30 am and 9:00 am
    • Lunch $13.00 per person per meal + tax. Served between 11:30 am and 1:00 pm
    • Dinner $16.00 per person per meal + tax.  Served between 5:00 pm and 7:30 pm
  • Local ski shuttle service does not service Snow Mountain Ranch.  A group must have their own transportation to and from the Winter Park Resort.
  • Discounted bus driver lodging available for groups staying within lodge rooms.
  • Indian Peaks Lodge rooms (2 queen beds +pull out sofa) have a mini fridge and microwave within each lodging unit.  Indian Peak Lodge Rooms have either an outdoor porch (lower floor), or an outdoor deck (upper floor).  For upper floor decks, frozen foods could be stored on deck if needed.
  • Each Lodge room will have towels/wash cloths, bedding, hair dryers, and hand soap dispensers.  Shampoo and conditioner are not included and should be brought by every guest.  Maid service, fresh towels and changed bedding is not available each day.   If needed, any group member, or a lodging room can exchange their provided towels, and bed linens for fresh ones at the Snow Mountain Ranch laundry facilities (located next to pool center) anytime during its daily operating hours.
  • If a group has any members with special needs, that require a handicapped room, please request from festival at earliest convenience.

 Snow Mountain Ranch Cabins

  • Located 12 miles from Winter Park Ski Resort in Snow Mountain Ranch
  • Each group’s Trip Info report has overnight lodging facility address, contact info, earliest check-in time, latest checkout times, and front desk location.
  • 2 through 8- bedroom modern cabins that will sleep up to 42 persons- all under one roof for easy chaperoning. Larger groups can use multiple cabins.  Registered groups should already know what size cabins have been reserved for them through the festival.  The festival can send floor plans and bedroom layouts for any cabin being used.
  • Living area, kitchen (prepare your own meals), dining area, fireplace, cable TV, Wi-Fi, and outdoor grill are all for your entire group.
  • The festival’s Per Person Festival Package price based on minimum cabin occupancies. Empty bed space charge per space per night may apply for cabins filled with less than minimum occupancy.  Ask festival staff about cabin sizes and maximum occupancies.
  • Enjoy the amenities of Snow Mountain- huge rec center (court games, skating, wall climbing and more), indoor Olympic sized pool, laundry vending, onsite ski rentals and more!  These amenities are a further walk from any cabins.  Typically, students will walk to pool and gym.  If colder weather or evenings, use of the group’s bus should be considered.  Snow Mountain Ranch has a shuttle van used on premises.  This van can transport about 10 persons at a time.  Call the front desk to request a shuttle during its normal operating hours.  Larger groups may not be able to have all their members shuttled due to van capacity and time constraints of authorized driver.  During or after your check-in, request a calendar or agenda from the front desk, for that week’s planned activities, throughout Snow Mountain Ranch and the rec center.  Share with your students afterwards.
  • Although most groups choose cabins to save on meal costs, use the same Snow Mountain Ranch dining hall for prepared meals if you desire.  These meal costs are additional, and not included within the festival packages. See meal cost and serving times above within Snow Mountain Ranch lodge rooms.  Order through festival well ahead of time.
  • Local ski shuttle does not service Snow Mountain Ranch.  A group must have their own transportation to and from the Winter Park Resort.
  • Discounted bus driver lodging available within nearby lodge rooms for groups staying within cabins
  • Each cabin should have enough dining spaces to accommodate its sleeping capacity.  Each cabin will have dinnerware, flatware, drink ware, cups, and bowls for the number of persons it will accommodate.  Each cabin kitchen will have cookware, pots, pans, skillets, cooking utensils, and more for a group’s use.  The cabins will not contain any food products or coffee, except perhaps salt and pepper left behind from other groups.  Cabins will have a limited number of hand towels, hot pads and trash can liners in each cabin.  Groups are asked to bring paper towels, paper napkins, and extra trash liners for excessive trash needs.
  • Each kitchen has a refrigerator, stove top oven, microwave, coffee maker, sink disposal and dishwasher.  Some of the larger 7 & 8 bedroom cabins have two of these kitchen appliances.
  • Each Lodge room will have towels/wash cloths, bedding, hair dryers, and hand soap dispensers.  Shampoo and conditioner are not included and should be brought by every guest.  Maid service, fresh towels and changed bedding is not available each day.  Any group member can exchange their provided towels, and bed linens for fresh ones at the Snow Mountain Ranch laundry facilities (located next to pool center) anytime during its daily operating hours.
  • A group’s buses and motor coaches should be able to park right outside cabins for unloading and loading.  In the event of inclement weather, with enough snowfall to conceal the roadways, simply contact the Snow Mountain Ranch front desk to request a snowplow to clear the roadways for easy navigation.  The Snow Mountain Ranch’s road maintenance members are experienced with buses and motor coaches, and should be relied upon for whether Snow Mountain roadways can be safely accessed or not.  Typically, with use of their snow removal equipment, any bus or motor coach can get to and from every cabin.

 Beaver Village Condos

  • Located near downtown Winter Park.  Located 2 miles north of the Winter Park Resort, and about 350 yards south of the Vasquez Road intersection in downtown Winter Park. This is not Beavers Village Lodge across the hwy. The front desk is inside the clubhouse, first driveway on the left, about 75 yards from the hwy, with sign saying “check-in parking”.
  • Each group’s Trip Info report has overnight lodging facility address, contact info, earliest check-in time, latest checkout times, and front desk location.
  • Late evening check-in and Emergency On-call service:  If you will be arriving after the front desk closes for the night at 10:00 pm, enter the unlocked foyer area of Beaver Village Condo Clubhouse and locate the locked wooden box that is on the wall near the phone (opposite of the front door). If you do not already have the combination for the lock box, please call Stay Winter Park Beavers After-Hours Emergency line below to get that combination. Once you have the combination: align the numbers on the bottom of the lock, push up and then pull down on the lock to gain access.  You will find the envelopes in the box with your group name, then replace the lock. The envelope will contain directions to your condos, keys, and instructions for check-in at the front desk the following morning. You must check-in first thing the following morning at the front desk, opening at 8:00 am. If you have any problems gaining access to the box or locating your condos, please call the After-Hours Emergency line (970) 531-2256.  This number is also mentioned in Beaver Village Condos’ (Stay Winter Park management company) after hours prompt when calling the front desk outside of normal business hours.
  • All condos are non-smoking. If smoking occurs in a condo, guests will incur a $250.00 fine and will be removed without refund.
  • Walk into town, or ride the free ski shuttle to town or the Winter Park Resort.  At Beaver Village condos, there are 5 different cul-de-sacs condos are located within.  Typically, our music groups are assigned condos within the 3 upper, larger cul-de-sacs, further away from the main building and highway entrance.  Within each cul-de-sac, there is at least one ski shuttle pickup and drop off location (marked with a sign) that your members should gather at for a shuttle ride to the ski resort.  The shuttle bus will not pick up riders anywhere else within Beaver Village condos. except where marked with a sign.  Have your group members take a mental picture, or know which building #, or cul-de-sac their condo is located within, which is useful when being dropped off at the end of the day.
  • THIS INFORMATION IS SUBJECT TO CHANGE, BECAUSE FESTIVAL CANNOT VIEW THE WEBSITE INFO FOR WINTER 2022 YET:  Information if your group will be using the free ski shuttle:   The ski shuttle route that goes directly within Beaver Village condos is the YELLOW route.   Click Here to view the ski shuttle website page for the Yellow route.  After going to that web page, notice there are several tabs, the first 2 being “weekday” and “weekend & holiday”.  Click on the “weekend & holiday” if you are attending the March 26-29, 2020 festival week.  Click on the “weekday” tab if you are attending any of the April 2020 festival weeks. Print that schedule, for specific times the shuttle will come through Beaver Village Condos, both morning and afternoon. The Yellow route does not operate during the evenings and nights.   Notice the schedule shows Beaver Village building number (which you will learn after you check-in) pick-up & drop off times.  Now that you have printed the ski shuttle times, with the time they leave the resort, and come through Beaver Village condos (the Beaver Village building # times), consider this:  If you are attending our March festival week, the last time of the day the shuttle passes through the Beaver Village condos is 5:23-5:36 pm.  Notice for that drop off time, you would have to load the shuttle at the resort at 5:18 pm!  If you are attending one of our April festival weeks, the last time of the day the shuttle passes through the Beaver Village condos is 4:58-5:06pm.  Notice for that drop off time, you would have to load the shuttle at the resort at 4:48 pm!   Be sure and plan to leave the resort before either the 5:18 pm (March) or 4:48 pm (April) resort depart time to have the shuttle drop you off within your cul de sac.  Consider whether your group will all fit on the one shuttle bus! Would it be wise to load the 2nd latest resort depart time, just in case it would require more than one shuttle for your group to get back to the condos?  If your group, or persons within your group were to finish skiing later, and/or didn’t make this last shuttle departure time, choose another color route (Black, Red, or Blue), and depart the shuttle along the Northbound hwy at the front entrance of Beavers Village condos.  This drop off location will require a short uphill hike to the upper cul-de-sacs.  Similarly, when getting to from your condos to the resort in the mornings, look what times they pick you up.  If the buses are too full to accommodate your entire group, walk down to the hwy, and catch a southbound shuttle to the resort.
  • Tips when using the ski shuttles:
    • 1.Persons need to wait immediately by the shuttle stop prior to its arrival, for a driver may not stop or pull into the cul-de-sac if it appears there is no one awaiting to be picked up.
    • 2. Each shuttle bus has a maximum occupancy.  There may be a chance a ski shuttle bus may not be able to accommodate your entire group.  There may be other passengers from Beavers and within town already on the bus prior to your loading.  Plan for one, two or three shuttle buses getting your entire group to and from the resort at the different shuttle times listed on the shuttle schedule.
    • 3. If using the yellow line seems to be congested with other passengers when attempting to get to the resort, any group staying at Beavers can use ANY ski shuttle bus route color stopping at the shuttle stop at the hwy in front of the Beaver Condos Entrance. There will be multiple route buses stopping there any time persons are awaiting at the stop.
    • 4. Likewise, if the yellow line is congested at the resort, and a quicker shuttle to Beavers is desired, persons can load the Black, Red, and/or Blue color shuttle route, and ask to be dropped off at Beaver Village Condos.  These shuttles will drop off on across highway from Beaver’s entrance.  Using non-yellow color routes will require persons to walk a longer distance, uphill to thier condo.
    • 5. When staying at Beavers, and relying on the ski shuttle buses for any reason, we suggest someone within the group downloading a Lift Rider app on a cell phone (Iphone or Android) for live shuttle bus locations, more accurate arrival stop times and more.
  • Your members can also shuttle to the restaurants and shopping located in the town of Winter Park, or the grocery stores located in Fraser, just north of Winter Park.  Group members can also walk to town.
  • Most condos sleep at least 6 persons within 2 bedrooms and living area.  The 2-bedroom condos have 2 full baths, one bath is located in a bedroom, and the other in the hallway serving the remaining four guests.  Six persons are situated as follows: two persons in bedroom #1 with a king or queen bed.  At least two persons in bedroom #2 with a queen bed, or twin beds, or bunk beds, or some combination.  Two persons on the living room pull out sofa.  There may be instances when the festival will assign more than six persons to a 2 -bedroom condo.  If so, Beavers will provide a condo with its bedroom #2 having more than 2 sleeping spaces, like a twin bed and a set of bunk beds for example.
  • Occasionally, if needed, Beaver Village will have to provide a smaller 1 bedroom, or larger 3 bedroom, or even a 4-bedroom condo to keep a group within closer proximity to group’s other condos, or because of 2 bedroom condo inventories.  Any type of condo, whether 1,2, 3, 4 bedrooms will be indicated within a group’s Trip Info report, and with the rooming list assignments, both within WPSMF Online.
  • The festival’s Per Person Festival Package price is based on maximum condo occupancy. Empty bed space charge per space per night applies for condos filled less than maximum occupancy, except for one male student and one female student condo.
  • Full kitchens in each condo unit for own meal preparation.  This is a refrigerator, dishwasher, 4 burners cook top/ oven, coffee maker and microwave. Each condo kitchen will have cookware, pots, pans, skillets, cooking utensils, and more for a group’s use.  If your group is planning to cook within one condo, for many persons in several condos, chances are the condo’s pots, pans, and skillets will not be large enough.  In other words, there will most likely not be a 5-gallon cooking pot in a 2-bedroom condo that sleeps 6 persons.  The condos will not contain any food products or coffee, except items such as perhaps salt and pepper left behind from other groups.
  • Each condo should have enough dining spaces to accommodate its sleeping capacity.
  • Each condo will have dinnerware, flatware, drink ware, cups, and bowls for the number of persons it will accommodate.  Condos will have a limited number of hand towels, hot pads and trash can liners.  Groups are asked to bring paper towels, paper napkins, and extra trash liners for excessive trash needs.
  • Each condo has towels/wash cloths, toilet paper, bedding, and hand soap.  Shampoo and conditioner may be provided in trial sizes, but suggested to be brought by every guest.  Maid service, fresh towels and changed bedding is not available each day.   If needed, any group member, or a condo can exchange their provided towels, and bed linens for fresh ones at the front desk during its daily operating hours.
  • Gas fireplaces and Wi-Fi are in each condo.
  • The Beaver Village main building offers an indoor pool, three hot tubs, sauna, laundry vending, and even movies to rent.  The main building has a meeting space but is only available for use through a paid reservation.  Your group members can walk to the main building, and to other cul-de-sacs using the vehicle roads, or walking paths.  These lighted walking paths may be snow covered after significant snowfall.  The pool area closes at 9:30 pm, 30 minutes before the front desk closes at 10:00 pm.
  • Beaver Village now utilizes keyless locks to its condos.  Each door code will be issued upon check-in, or differently if a group arrives outside of normal front desk hours.

The Vintage Hotel Condos 

  • Also described as a “ski-in/out property” since vehicle transportation is not required between your lodging and ski slopes. Just ride the gondola lift to the base and walk to the ski lifts!
  • Each group’s Trip Info report has overnight lodging facility address, contact info, earliest check-in time, latest checkout times, and front desk location.
  • The front desk for the Vintage is just inside the front doors.  Your initial check-in will most likely be at this front desk with a resort lodging host, as indicated within your Trip Info report.
  • Located just above the ski resort.  Walk out the front door to the Village Cabriolet lift.  The Cabriolet Lift is a free 2-minute gondola ride to the Winter Park Resort ski base, slopes and Resort Village.  And from the resort base, your way back up to the Vintage.   The Cabriolet lift hours are from 7:30 am to 6:00 pm each day.
  • Most condos are regular studios, sleeping 4 persons on two double beds, with no separate bedrooms.
  • Each regular and lofted studios have a gas fireplace, cable TV and Wi-Fi.
  • Each regular and lofted studio has a kitchenette (microwave with convection feature, 2 burner stove, under counter mini fridge, dish washer and coffee maker) for your own meal preparation.  The kitchenette will contain pots, pans, and dishware appropriate for four guests.   If your group is planning to cook within one condo, for many persons in several condos, chances are a condo’s pots, pans, and skillets will not be large enough.  In other words, there will most likely not be a 5-gallon cooking pot in a studio that sleeps 4 persons.  The condos will not contain any food products or coffee, except items such as perhaps salt and pepper left behind from other guests.  Condos will have a limited number of hand towels, hot pads and trash can liners.  Groups are asked to bring paper towels, paper napkins, and extra trash liners for excessive trash needs.
  • When purchasing groceries to prepare meals in the condos, think about the amount of refrigerator and frozen food space available in an under the counter refrigerator.
  • Each condo should have enough dining spaces to accommodate its sleeping capacity.
  • Contact the festival when considering any meals to be eaten elsewhere for ideas and details.   Ex. breakfasts at the resort base, dinners in town, etc…
  • Each condo will have dinnerware, flatware, drink ware, cups, and bowls for the number of persons it will accommodate.
  • Gas fireplaces and Wi-Fi are in each condo.
  • Each condo will have towels/wash cloths, bedding, toilet paper and hand soap.  Shampoo and conditioner may be provided in trial sizes, but suggested to be brought by every guest.  Maid service, fresh towels and changed bedding is not available each day.   If needed, any group member, or a condo can exchange their provided towels, and bed linens for fresh ones at the front desk.
  • Groups staying at the Vintage will most likely be assigned a ski rental shop at the Winter Park Resort base.  Ski rentals from ski resort allow for convenient overnight storage at the resort base.  Although there are ski lockers at the Vintage, these would not be used since skiers and boarders can store their boards, poles, and/or skis at their rental shop overnight, usually in a ski rack cart, at the resort base.  Boots and helmets cannot be left at rental shop overnight and should be worn or carried back to the Vintage each night.
  • Within the Vintage property, there is an outdoor heated pool, hot tub, dry sauna, small workout facility, coin op laundry and ski lockers.
  • Conference/meeting spaces could be available for rental.  Go through the festival when planning your trip if a large meeting space is needed.
  • For transportation to and from the town of Winter Park for shopping and groceries throughout the day, the local ski shuttle service can be accessed from the resort’s main ski shuttle pick-up/drop off at the resort base. During the evening hours, after the Cabriolet Lift closes, there is a 14-passenger van resort shuttle for service between the Vintage and resort base, from 5:45 pm and 10:45 pm.
  • For groups staying at the Vintage and attending the awards ceremony at the resort base, group members may be required to either walk back to the Vintage, or use the resort shuttle as its passenger capacity will allow.
  • The festival’s Per Person Festival Package price is based on maximum condo occupancy. Empty bed space charge per space per night applies for all condos filled less than maximum occupancy.
  • If a group chooses to prepare meals within one or two condos, and members within all other condos have been instructed to receive their meal from this condo(s), the group cannot create a line in the hallway for meals being served! This is an interruption to other guests accessing their condos, and for guests within adjacent condos.  Consider communicating when members of a particular condo only, can retrieve their meal within the serving condo, by not waiting within the hallway, one condo at a time.
  • Whenever a group wishes to have everyone meet at one location at your place of lodging, and your group is a size that would completely fill a lobby space, or obstruct a facility entrance, or creates high noise levels- PLEASE move to another location, or outside if needed.  Your gathering of members cannot keep other guests from accessing the building entrance, lobby, elevators, or their condos in any way.
  • Every director should demand members of every condo, to perform an inspection of each condo’s condition when first arriving in the condos!  Every condo will have an inspection of its condition whenever its members check-out, with all damages being reported, and possibly being charged to the group.  An immediate inspection upon arrival may reduce the possibility of damages being mistakenly charged to your group.  Each condo will receive a “Pre-inspection Damage Room Checklist Form” to be completed by each condo, and must be returned to the front desk within ONE HOUR from check-in.  All condo damages must be listed on this form as instructed. 

Fraser Crossing/Founders Point Condos (a ski-in/out property)

  • These are two side by side condo buildings, located directly across the street from resort ski base.  In other words, just a short walk between your condos and the slopes
  • Each group’s Trip Info report has the overnight lodging facility address, contact info, earliest check-in time, latest checkout times, and front desk location.
  • The front desk for Fraser Crossing and Founders Point condos is across the street at the Zephyr Mountain Lodge, just inside the front doors off the front circle drive. Your initial check-in will most likely be at this front desk with a resort lodging host, as indicated within your Trip Info report.
  • Any group staying in these condos will find everything at the resort base within walking distance.  For transportation to off-resort destinations, like the Town of Winter Park, use the local free ski shuttle service.  The resort’s main hub for all shuttle routes is also within walking distance.  And there is also a shuttle bus stop directly across the street from these condos.
  • Most condos are either studio or one-bedroom condos that sleep 4 persons.  A very limited number of 2-bedrooms (sleep 6) are available.
  • All condos have either kitchenettes or full kitchens for your own meal preparation.  Use the kitchenette (microwave with convection feature, 2 burner stove, under counter mini fridge, dishwasher and coffee maker), or full kitchen (refrigerator, microwave with convection feature, 4 burner stove top/oven, dishwasher and coffee maker) for your own meal preparations.  Both kitchenettes or kitchens will contain pots, pans, and dishware appropriate for its guests’ capacity.   If your group is planning to cook within one condo, for many persons in several condos, chances are a condo’s pots, pans, and skillets will not be large enough.  In other words, there will most likely not be a 5-gallon cooking pot in a studio that sleeps 4 persons.  The condos will not contain any food products or coffee, except items such as perhaps salt and pepper left behind from other guests.  Condos will have a limited number of hand towels, hot pads and trash can liners.  Groups are asked to bring paper towels, paper napkins, and extra trash liners for excessive trash needs.
  • When purchasing groceries to prepare meals in the condos, think about the amount of refrigerator and frozen food space available in an under the counter refrigerator.
  • Each condo should have enough dining spaces to accommodate its sleeping capacity.
  • Each condo will have dinnerware, flatware, drink ware, cups, and bowls for the number of persons it will accommodate.
  • Contact the festival when considering any meals to be eaten elsewhere for ideas and details.   Ex. breakfasts at the resort base, dinners in town, etc…
  • Each condo will have towels/wash cloths, bedding, toilet paper and hand soap.  Trial size shampoo and conditioner may be provided but suggested to be brought by every guest.  Maid service, fresh towels and changed bedding is not available each day.   If needed, any group member, or a condo can exchange their provided towels, and bed linens for fresh ones at the front desk.
  • Both Fraser Crossing and Founders Point buildings each have a single large outdoor hot tub.
  • All condo units have a gas fireplace, cable TV and Wi-Fi available for your evening enjoyment
  • Groups staying at the Fraser/Founders will most likely be assigned a ski rental shop at the Winter Park Resort base.  Ski rentals from ski resort allow for convenient overnight storage at the resort base.  Although there are ski lockers at the condos, these would not be used since skiers and boarders can store their boards, poles, and/or skis at their rental shop overnight, usually in a ski rack cart, right at the resort base.  Boots and helmets cannot be left at rental shop overnight and should be worn or carried back to the condos each night.
  • The festival’s Per Person Festival Package price is based on maximum condo occupancy. Empty bed space charge per space per night applies for all condos filled less than maximum occupancy.
  • If a group chooses to prepare meals within one or two condos, and members within all other condos have been instructed to receive their meal from this condo(s), the group cannot create a line in the hallway for meals being served! This is an interruption to other guests accessing their condos, and for guests within adjacent condos.  Consider communicating when members of a particular condo only, can retrieve their meal within the serving condo, by not waiting within the hallway, one condo at a time.
  • Whenever a group wishes to have everyone meet at one location at your place of lodging, and your group is a size that would completely fill a lobby space, or obstruct a facility entrance, or creates high noise levels- PLEASE move to another location, or outside if needed.  Your gathering of members cannot keep other guests from accessing the building entrance, lobby, elevators, or their condos in any way.
  • Every director should demand members of every condo, to perform an inspection of each condo’s condition when first arriving in the condos!  Every condo will have an inspection of its condition whenever its members check-out, with all damages being reported, and possibly being charged to the group.  An immediate inspection upon arrival may reduce the possibility of damages being mistakenly charged to your group.  Each condo will receive a “Pre-inspection Damage Room Checklist Form” to be completed by each condo, and must be returned to the front desk within ONE HOUR from check-in.  All condo damages must be listed on this form as instructed.
  • Fraser Crossing and Founders Point condo utilize keyless door locks.  Numerical pass codes will be provided upon check-in.

 Zephyr Mountain Lodge Condos (a ski-in/out property)

  • Zephyr Mountain Lodge is located right within the resort village.  As a matter of fact, many of the retailers are on ground level with condos directly above.  Zephyr Mountain Lodge has two separate buildings, one being Zephyr Slopeside and the other Zephyr Riverside.  The front desk is located in the Riverside building, right off the Winter Park Drive.  With either building, group’s will have just a short walk between your condos and the ski slopes.
  • Each group’s Trip Info report (on WPSMF Online for directors) has overnight lodging facility address, contact info, earliest check-in time, latest checkout times, and front desk location.
  • For transportation to off-resort destinations, like the Town of Winter Park, use the local free ski shuttle service.  The resort’s main hub for all shuttle routes is also within walking distance. And there is also a shuttle bus stop directly on Winter Park Drive in front of the Riverside building.
  • Most condos are 1-bedroom condos that sleep 4 persons.  A very limited number of 2-bedrooms (sleep 6) are available.
  • All condos have full kitchens for your own meal preparation.  Use the full kitchen (refrigerator, microwave with convection feature, 4 burner stove top/oven, dishwasher, blender, and coffee maker) for your own meal preparations.  Your kitchen will contain pots, pans, and dishware appropriate for its guests’ capacity.   If your group is planning to cook within one condo, for many persons in several condos, chances are a condo’s pots, pans, and skillets will not be large enough.  In other words, there will most likely not be a 5-gallon cooking pot in any condo.  The condos will not contain any food products or coffee, except items such as perhaps salt and pepper left behind from other guests.  Condos will have a limited number of hand towels, hot pads and trash can liners.  Groups are asked to bring paper towels, paper napkins, and extra trash liners for excessive trash needs.
  • Each condo should have enough dining spaces to accommodate its sleeping capacity.
  • Each condo will have dinnerware, flatware, drink ware, cups, and bowls for the number of persons it will accommodate.
  • Each condo will have towels/wash cloths, bedding, toilet paper and hand soap.  Trial sized shampoo and conditioner may be provided but suggested to be brought by every guest.  Maid service, fresh towels and changed bedding is not available each day.   If needed, any group member, or a condo can exchange their provided towels, and bed linens for fresh ones at the front desk.
  • Contact the festival when considering any meals to be eaten elsewhere for ideas and details.   Ex. breakfasts at the resort base, dinners in town, etc…
  • Both Zephyr Mountain Lodge buildings each have a single large outdoor hot tub.
  • All condo units have a gas fireplace, cable TV and Wi-Fi available for your evening enjoyment
  • Groups staying at Zephyr will most likely be assigned a ski rental shop at the Winter Park Resort base.  Ski rentals from ski resort allow for convenient overnight storage at the resort base.  Although there are ski lockers at the condos, these would not be used since skiers and boarders can store their boards, poles, and/or skis at their rental shop overnight, usually in a ski rack cart, right at the resort base.  Boots and helmets cannot be left at rental shop overnight and should be worn or carried back to the condos each night.
  • The festival’s Per Person Festival Package price is based on maximum condo occupancy. Empty bed space charge per space per night applies for all condos filled less than maximum occupancy.
  • If a group chooses to prepare meals within one or two condos, and members within all other condos have been instructed to receive their meal from this condo(s), the group cannot create a line in the hallway for meals being served! This is an interruption to other guests accessing their condos, and for guests within adjacent condos.  Consider communicating when members of a particular condo only, can retrieve their meal within the serving condo, by not waiting within the hallway, one condo at a time.
  • Whenever a group wishes to have everyone meet at one location at your place of lodging, and your group is a size that would completely fill a lobby space, or obstruct a facility entrance, or creates high noise levels- PLEASE move to another location, or outside if needed.  Your gathering of members cannot keep other guests from accessing the building entrance, lobby, elevators, or their condos in any way.
  • Every director should demand members of every condo, to perform an inspection of each condo’s condition when first arriving in the condos!  Every condo will have an inspection of its condition whenever its members check-out, with all damages being reported, and possibly being charged to the group.  An immediate inspection upon arrival may reduce the possibility of damages being mistakenly charged to your group.  Each condo will receive a “Pre-inspection Damage Room Checklist Form” to be completed by each condo, and must be returned to the front desk within ONE HOUR from check-in.  All condo damages must be listed on this form as instructed.

See You In Winter Park!  

We will be with you the entire festival