General Performance

WPSMF Ski Locker- Music Performances and Performance Site

2.1 Performance Date and Time 

  • Your group’s performance site, address, date and time(s) are all listed within your group’s  TRIP INFO report at WPSMF Online (www.online.winterparkskimusicfestival.com).  Definitely print this report and bring to Winter Park with you for reference!

2.2 Performance Site Location, Travel Distances and Map 

  • Winter Park Ski- Music Festival utilizes two festival performance sites- Middle Park High School and East Grand Middle School.  Both performance sites are located in Granby, Colorado. The town of Granby is located approximately 18 miles from downtown Winter Park.  Granby is located 6 miles from Snow Mountain Ranch (for groups staying overnight at Snow Mountain Ranch).
  • When traveling from Winter Park to the performance site- please allow a minimum of 30 minutes travel time.  When traveling from Snow Mountain Ranch- please allow a minimum of 20 minutes travel time.  Please plan on arriving at your performance site a minimum of 15 minutes prior to your scheduled warm-up time.
  • A link to a MAP showing the performance site is included within the WPSMF Ski Locker page (www.winterparkskimusicfestival.com/skilocker).  Signs at the performance site will direct you to the appropriate group unloading area.  USE OUR MAP,  and not a bus driver’s GPS!  Other routes have steeper hills difficult to climb in a bus  or motor coach, and impossible if snow covered!

2.3 Arrival at the Performance Site

  • A festival representative or site host will meet you at the unloading area and will guide you to an assigned holding/storage area.  Buses will be directed to park after unloading students, equipment and/or instruments.
  • It is recommended that performers’ personal belongings and extra clothing be left on the bus.
  • Concert Bands, Orchestras and Instrumental Jazz Ensembles have the option to bring or not bring instrument cases into the performance site’s storage area.  Typically- cold or snowy weather is present, and removing instruments in this environment is undesirable, and not preferred by groups due to instrument sensitivity.
  • Late Arrivals to the Performance Site – A group’s late arrival will be accommodated as best as the festival staff can provide, as long as the subsequent performing groups’ schedules are not altered- and the schedule constraints as contracted with the performance site, and adjudicators, are not jeopardized.
  • In the event your performing group arrives late to the performance site:
    • You will be permitted to enter the warm-up if there is enough time for warm-up prior to being escorted to the performance stage to begin at your scheduled performance start time. Your warm-up time would obviously be shortened to meet your scheduled performance start time.
    • If your performing group’s scheduled start time has passed upon your arrival and scheduled performance time has not expired- a group may go directly to the stage and perform within the remaining amount of time. The late arrived performing group will stop performance when scheduled stage time has expired.
    • If arriving after your scheduled performance time slot- a time slot will be assigned that is available. However- some performance site schedules are full and may not allow for another ensemble to perform.
  • Please plan for worst case scenarios when constructing your trip itinerary- especially surrounding your travel to the performance site!
  • If you are unexpectedly running late on the day of your performance- please call any of the festival staff members to inform, so we can see what options may be available for you. (cell numbers listed on Emergency Contacts web page within WPSMF Ski Locker topics.
  • Performances are open to the general public.  Your group is welcome to listen to any performances of other performing groups within the festival.  However- directors should be aware of the amount of time remaining before their group’s scheduled warm-up time.  Entrance and exit of the performance area audience is not allowed during a group’s performance, even between musical selections.  Consider the distraction to another group’s performance and adjudicators if your entire group must exit between musical pieces in order to gather for your scheduled warm-up.

2.4 Performance Site Area for storage of Cases and Personal Belongings

  • Again- it is recommended that a performer’s personal belongings and extra clothing be left on the bus for security purposes.  However- there will be a storage area at the performance site to store these items if needed.  This storage area is being used by all other groups, and potentially vulnerable to security issues.  Each director should assign an adult to monitor the security of their group’s stored items while the group is in warm-up, performance, or anytime unattended by the group.  Instrument cases, clothing articles, music folders or personal belongings (not left in the storage area) cannot be left in the warm area since this space will be occupied by the following scheduled ensemble. If extra items are not left on the bus or in the storage area- performers should expect to carry them into both warm-up, and on the performance stage.

2.5 Performance Attire and Performance Site Clothes Changing areas

  • Winter Park Ski- Music Festival recognizes that most groups performing at the festival contest have traveled various distances prior to their arrival and will be skiing immediately before or after the group’s performances.  The festival further understands the inconvenience of traveling with concert uniforms, and the necessity to perhaps change clothes before and/or after performances.   Therefore- the type of group attire is not an adjudicated component of any ensemble’s performance!  Winter Park Ski-Music Festival adjudicators are specifically instructed on this topic prior to all festivals.  More importantly- stage presence, stage discipline, group vitality and performer posture & attentiveness are judged as the overall “presentation” of any group.   Historically- many performing ensembles have chosen to perform in concert attire- while many others have chosen a more casual- but uniform performance attire. Ensembles have even performed in their ski clothing.  An ensemble’s performance attire is at the personal discretion of the director.
  • There are clothes changing areas provided at the performance site for groups wishing to change clothes before or after their performance times.
  • These changing areas are two male/female sets of larger rest room facilities located in the main foyer and possibly another male/female set of restrooms in the gym. We recommend that you inform your accompanying adults to monitor the entrances if you want adult supervision of these areas for your students.

2.7 Adjudication Options

  • Three adjudicators will provide written and voice recorded (instrumental only) comments of your ensemble’s performance with constructive criticism and suggestions. All groups have two options for adjudication:
    • Compete:   This typical option is to perform and compete with similar school sized ensembles.  Divisional ratings and an ensemble’s ranking within their classification are determined by the judges.  All competing ensembles will receive divisional trophies. Trophies will also be awarded to the Best in Class and Runner up in Class for each performance type within their school enrollment classification.  Overall Grand Champion Trophies will be presented each festival week: Overall Outstanding Concert Band, Concert Choir, Orchestra, Show/Jazz Choir, and Instrumental Jazz Ensemble.
      • 2nd level (non- varsity) or 3rd level performing ensembles will compete in their own classification if greater than two are entered.
      • If there are less than two 2nd or 3rd level ensembles entered in a classification, the 2nd level or 3rd level ensembles may be assigned to compete in a smaller school size classification.
    • Non-Compete: The second option is to perform for comments only.  This option is for those ensembles seeking a non-competitive experience and working towards strengthening their performance skills.  No trophies will be awarded with this adjudication option.

 

2.8 Published Music and Copyright Laws

  • Concert instrumental and concert choral ensembles performing published music are required to provide 3 originalprint scores for the adjudicators.
  • Photocopied scores are not allowed unless accompanied by a letter from the publisher stating that the music is no longer in print or not available.  Please contact the festival office with any questions regarding this topic prior to traveling to Winter Park!
  • Judges prefer that the scores’ measures be numbered for easier reference to music critique.
  • Here’s an online article on copyrighted material, if you need additional details:  https://nafme.org/my-classroom/copyright/copyright-law-what-music-teachers-need-to-know/  

Overnight Lodging Choices and Descriptions

Snow Mountain Ranch Lodge Rooms

  • Located 12 miles from Winter Park Ski Resort in beautiful Snow Mountain Ranch (Local ski shuttle does not service Snow Mountain Ranch which requires a group’s own transportation the entire stay)
  • Lodge rooms sleep 6 persons. (3 different facilities, each with one of the following: 2 queen beds + pull out sofa, or 2 queen beds + bunk bed, or 2 bunk beds + queen bed) Each room has its own private bath and WIFI. This is a more budget friendly choice IF group chaperones can share rooms with students, or other chaperones
  • Similar to a hotel room (without kitchens) with indoor corridors from lobby. Some lodge rooms (2 queen beds + pull out sofa) have mini fridge and small microwave in each room
  • Per Person Price based on Maximum Occupancy. $30 empty bed space charge per space per night may apply for adult rooms filled with less than maximum occupancy
  • One male student and one female student lodge room allowed with no empty bed space charges
  • Enjoy the amenities of Snow Mountain Ranch: huge rec center (court games, roller skating, wall climbing & more),indoor Olympic sized pool, and laundry vending
  • Discounted bus driver lodging available for groups staying at Snow Mountain Ranch
  • Optional “All You Can Eat” buffet meals can be purchased for an additional cost
    • Breakfast – $11 per person per meal + tax
    • Lunch $13 per person per meal + tax
    • Dinner $16 per person per meal + tax

Snow Mountain Ranch Cabins

  • Located 12 miles from Winter Park Ski Resort in beautiful Snow Mountain Ranch (Local shuttle doesn’t service Snow Mountain Ranch which requires a group’s own transportation the entire stay)
  • 2 through 8-bedroom cabins that will sleep up to 42 persons- all under one roof for easy chaperoning. Larger groups can use multiple cabins
  • Living area, kitchen (prepare own meals), dining area, fireplace, cable TV, Wi-Fi, and grill for the entire group
  • Per Person Price based on Minimum Occupancy. $35 empty bed space charge per space per night may apply for cabins filled with less than minimum occupancy. Ask festival staff about cabin sizes and min/max occupancies
  • Enjoy the amenities of Snow Mountain Ranch: huge rec center (court games, roller skating, wall climbing & more), indoor Olympic sized pool, and laundry vending
  • Discounted bus driver lodging available within nearby lodge rooms for groups staying at Snow Mountain Ranch

Beaver Village Condos

  • Located near downtown Winter Park. Walk into town, ride the free ski shuttle to town, and/or ride the free shuttle to the Winter Park Ski Resort
  • Condos sleep 6+ persons within 2 bedrooms and living area. 2 baths in each condo. These multiple bedroom condos will allow chaperoning adults more private separate sleeping space in a condo with students or other adults
  • Full kitchens in each condo unit for own meal preparation. Gas fireplaces and Wi-Fi in each condo
  • Main building offers an indoor pool, hot tubs, and laundry vending
  • Walk or shuttle to local restaurants, shopping, groceries or ski rental shops
  • Per Person price based on maximum room occupancy. $55 (March) or $45 (April) empty bed space charge per space per night applies for condos filled less than maximum occupancy

  • One male student and one female student condo allowed with no empty bed space charges

The Vintage Hotel at Winter Park Resort

  • A ski in/out property located just above the ski resort with a quick two- minute, free gondola ride away from Winter Park Ski Resort base, slopes and Resort Village.
  • Studios sleep 4 persons. Two double beds with no separate bedrooms
  • Each studio condo has a gas fireplace, cable TV and Wi-Fi
  • Kitchenette (convection microwave, 2 burner stove, undercounter fridge & dish washer) for preparing meals

  • Ski rentals from ski resort with convenient overnight storage at the ski base
  • Outdoor pool, hot tub, game room and workout facility
  • Conference/meeting rooms possibly available
  • Ski shuttle service available to and from town of Winter Park for shopping and groceries
  • Per Person price based on maximum room occupancy. $53 (March) or $40 (April) empty bed space charge per space per night applies for all condos filled less than maximum occupancy

Fraser Crossing/Founders Point Condos at Winter Park Resort 

  • A ski-in/out property located directly across the street from Winter Park Resort base- just a short walk to the lifts
  • Most condos are either studio or one-bedroom condos that sleep 4 persons. A very limited number of two bedrooms (sleep 6) are available
  • All condos have either kitchenettes or full kitchens for preparing meals
  • Outdoor hot tubs, gas fireplaces, cable TV and Wi-Fi
  • Ski rentals from ski resort with convenient overnight storage at the ski base

  • Ski shuttle service available to and from town of Winter Park for shopping and groceries
  • Per Person price based on maximum room occupancy. $70 (March) or $50 (April) empty bed space charge per space per night applies for all condos filled less than maximum occupancy

Zephyr Mountain Lodge Condos at Winter Park Resort

  • A ski-in/out property located directly within the Winter Park Ski Resort Village at the base lifts
  • Most condos are one-bedroom condos that sleep 4 persons. A very limited number of two bedrooms (sleep 6) are available
  • All condos have full kitchens for meal preparation
  • Outdoor hot tubs, gas fireplaces, cable TV and Wi-Fi
  • Ski rentals from ski resort with convenient overnight storage at the ski base

  • Ski shuttle service available to and from town of Winter Park for shopping and groceries

  • Per Person price based on maximum room occupancy. $80 (March) or $60 (April) empty bed space charge per space per night applies for all condos filled less than maximum occupancy

Overnight Lodging Damage Deposits

Every group must place a credit card damage deposit for the entire group during lodging check-in. The amount is $10 per person, up to a $500 maximum deposit. The damage deposit required at check-in is not included within any payments the festival collects from a group prior to attending the festival. If no lodging damages are incurred, this deposit is refunded, or held funds released.

Lodging

Now offering seven different lodging options for your group to choose from. We offer cabins, lodge rooms, and condos in order to fit any travel budget and need.

Recreation

Every package includes a choice between one recreation activity: skiing, snowboarding, downhill tubing, gondola rides, snowcat tours, or snowshoe tours.

Performance

Groups compete against same school size, ensemble type and level. Comments and ratings are provided by 3 recognized and experienced adjudicators.

Awards and Street Dance

Each festival week concludes with an exciting outdoors awards ceremony and DJ’d Street Dance at the base of Winter Park Resort.

Packages Include

Overnight lodging

Groups can choose to stay 2,3, or 4 nights with seven different lodging options. Plan to arrive and depart on days your travel schedule allows, providing you with the utmost amount of travel flexibility.

Participation in performance

Groups will compete each week with institutions of similar size and performance skill. A panel of three respected adjudicators will provide constructive feedback and score the competing groups. Each festival week ends with a highly energetic awards ceremony and DJ’d street dance.

Choice of ONE recreation activity

Every registered participant will choose between 4 days of skiing or snowboarding (including lift card, equipment rental & beginner lesson) or the ability to trade in vouchers to participate in one of our non-ski activities: downhill tubing, gondola rides, snowcat tours, and snowshoe tours.

Travel protection plan

WPSMF will purchase on behalf of every registered participant, a limited benefit, “Post Departure Travel Protection Plan.” Additional trip cancelation/protection insurance can be secured through a third-party supplier.

Resources for Registered Groups

Ski Locker

Is a website dedicated specifically for the directors of our registered groups. This online resource contains all the festival information regarding their trip. For example, you can view trip information reports, adjust attendance counts and build group rooming lists. Ski Locker also allows Directors to monitor the progress of their student’s individual online registration in Start Gate.

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Start Gate

Is the online portal for all students and adults registered to attend the festival. Participants can learn more about their recreation options, suggested clothing/items to pack and helpful information to prevent altitude sickness. All attending students and adults will be required to read WPSMF Start Gate topics and individually registering through this portal.

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WPSMF App

We have teamed up with guidebook to create an app accessible by all registered directors during their time with us at festival. The WPSMF App will allow directors to access all the pertinent information provided on Ski Locker via their smart phone while on the mountain and stay in the know. Important updates and notification to groups will be sent via the app during the festival.

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“The Winter Park Ski-Music Festival has  consistently been one of the favorite  destinations for my students. The value is  incredible, the customer service outstanding, and the musical and social experience for the students is truly exceptional.”

Thomas Rinn, Head Director
Colleyville Heritage High School Choir

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